Grants Committee

December 10, 2018


Charge: Promote and administer initiative grants and scholarships to members. Administer Event Sponsorship requests from members.

Optimal number of members:  5 – 10


Grants Committee members and Board members are ineligible for a MassCUE grant.

Grants Committee members and Board members should not be the primary recipients of Sponsorship funds.



Sub Committees:

Classroom Grants:

  • Design and facilitate grants for MassCUE members to encourage activities that will strongly support and demonstrate:
    • Integrated technology
    • Standards-based learning
    • Enhanced student achievement
    • Development of instructional technology competency
    • Dissemination of sustainable results back to MassCUE members and others.
    • Follow up of Grant recipient’s requirements as stated in grant
  • Communicate to the members.
  • Read and evaluate the proposals.
  • Report to Board for a final vote of approval at the February meeting.
  • Notify the recipients.
  • Post to the web page.
  • Facilitate the reimbursements.
  • Communicate with the grantees as necessary.

Scholarships: provide MassCUE  scholarships for attendance at the Fall and Spring Conferences for an educator who has never attended before.

  • Announce the scholarship opportunity.
    • Define the time span for applying from opening to deadline
    • Define the requirements for applicants.
    • Describe what the scholarship covers.
  • Verify the applicant’s membership status, if this is a requirement of the scholarship.
  • Select the winner by lottery at the specified time and location.
  • Notify the winner, and publish to the membership.
  • Remind the winner(s) of the obligation agreed upon in the application.

Event Sponsorships:

  • Abide by the Board Sponsorship Procedures
  • Promote Sponsorship Opportunities
  • Review Sponsorship Applications
  • CompleteRubric for Sponsorship Applicants
  • Make Recommendations to the Board for Sponsorship Activities
  • Communicate to Members who are awarded Sponsorship Funds
  • Remind Members of Sponsored Events of responsibility to report to Communications Committee.

Other Category: (as needed by committee)

Annotated Timeline:  (date, action, responsibility)

Annotated Timeline for Grants Procedures:

  • August-September: Notify members about the upcoming Grant opportunities.
  • October: Call for Proposals with opening and closing dates and reference to requirements.
  • December-January: Evaluation and Selection
  • February: Notifications to all who submitted a proposal
  • February: Publish Grant Recipients on web page, and in a membership blast.
  • April 1: Reimbursements deadline reminder to successful candidates
  • May 15: Reimbursements deadline

Annotated Timeline for Scholarship Procedures:

  • April-May: Notification of Fall Conference   Scholarship opportunity and reference to requirements to members via web page, and in a membership blast.
  • June: Draw name of qualified candidates at the Annual General Meeting.
  • June: Notify the winners and publish the news on the web page and in a membership blast.
  • September: Update Scholarships  via website & social media
  • December: Reminder to recipient to submit a blog on the fall conference
  • October: Notification of Spring Conference scholarship opportunity and reference to requirements to members via web page and in a membership blast.
  • January: Draw name of qualified candidates at Board Meeting.
  • January: Notify the winners and publish the news on the web page and in a membership blast.
  • April: Reminder to recipients of their obligation agreed upon in the application.

Annotated Timeline for Sponsorship Procedures:

  • August: Reminder email regarding pictures/write-up to be sent to Communications Committee for publication in OnCUE.
  • September: Update Sponsorships via website & social media.
  • October: Promote Sponsorship Opportunities at CUE Table at Fall Conference.
  • November: Review Sponsorship Procedures.
  • January: Promote Website/Social Media for Promotion of Sponsorship Opportunities.
  • April: Notification of the Masscue Sponsorships will be sent out in April for the following fiscal year(July to July).
  • May 15th -June 15th: Review and Score Sponsorship Applications.
    Accept rolling applications after May 15th but must stay within budgeted amount.
    Ongoing reviewing of applications.
  • June 15th-July 1st: Notify members who receive Sponsorship.


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