Procedures for Grants

Procedures

Grants Committee

December 10, 2018

 

Charge: Promote and administer initiative grants and scholarships to members. Administer Event Sponsorship requests from members.

Optimal number of members:  5 – 10

Notes:

Grants Committee members and Board members are ineligible for a MassCUE grant.

Grants Committee members and Board members should not be the primary recipients of Sponsorship funds.

Responsibilities:

Goals:

Sub Committees:

Classroom Grants:

• Design and facilitate grants for MassCUE members to encourage activities that will strongly support and demonstrate:
  • Integrated technology
  • Standards-based learning
  • Enhanced student achievement
  • Development of instructional technology competency
  • Dissemination of sustainable results back to MassCUE members and others.
  • Follow up of Grant recipient’s requirements as stated in grant
• Communicate to the members.
• Read and evaluate the proposals.
• Report to Board for a final vote of approval at the February meeting.
• Notify the recipients.
• Post to the web page.
• Facilitate the reimbursements.
• Communicate with the grantees as necessary.

Scholarships: provide MassCUE  scholarships for attendance at the Fall and Spring Conferences for an educator who has never attended before.

• Announce the scholarship opportunity.
  • Define the time span for applying from opening to deadline
  • Define the requirements for applicants.
  • Describe what the scholarship covers.
• Verify the applicant’s membership status, if this is a requirement of the scholarship.
• Select the winner by lottery at the specified time and location.
• Notify the winner, and publish to the membership.
• Remind the winner(s) of the obligation agreed upon in the application.

Event Sponsorships:

• Abide by the Board Sponsorship Procedures ^[1]
• Promote Sponsorship Opportunities
• Review Sponsorship Applications ^[2]
• CompleteRubric ^[3]for Sponsorship Applicants
• Make Recommendations to the Board for Sponsorship Activities
• Communicate to Members who are awarded Sponsorship Funds
• Remind Members of Sponsored Events of responsibility to report to Communications Committee.

Other Category: (as needed by committee)

Annotated Timeline:  (date, action, responsibility)

Annotated Timeline for Grants Procedures:

• August-September: Notify members about the upcoming Grant opportunities.
• October: Call for Proposals with opening and closing dates and reference to requirements.
• December-January: Evaluation and Selection
• February: Notifications to all who submitted a proposal
• February: Publish Grant Recipients on web page, and in a membership blast.
• April 1: Reimbursements deadline reminder to successful candidates
• May 15: Reimbursements deadline

Annotated Timeline for Scholarship Procedures:

• April-May: Notification of Fall Conference   Scholarship opportunity and reference to requirements to members via web page, and in a membership blast.
• June: Draw name of qualified candidates at the Annual General Meeting.
• June: Notify the winners and publish the news on the web page and in a membership blast.
• September: Update Scholarships  via website & social media
• December: Reminder to recipient to submit a blog on the fall conference
• October: Notification of Spring Conference scholarship opportunity and reference to requirements to members via web page and in a membership blast.
• January: Draw name of qualified candidates at Board Meeting.
• January: Notify the winners and publish the news on the web page and in a membership blast.
• April: Reminder to recipients of their obligation agreed upon in the application.

Annotated Timeline for Sponsorship Procedures:

• August: Reminder email regarding pictures/write-up to be sent to Communications Committee for publication in OnCUE.
• September: Update Sponsorships via website & social media.
• October: Promote Sponsorship Opportunities at CUE Table at Fall Conference.
• November: Review Sponsorship Procedures.
• January: Promote Website/Social Media for Promotion of Sponsorship Opportunities.
• April: Notification of the Masscue Sponsorships will be sent out in April for the following fiscal year(July to July).
• May 15th -June 15th: Review and Score Sponsorship Applications.
  Accept rolling applications after May 15th but must stay within budgeted amount.
  Ongoing reviewing of applications.
• June 15th-July 1st: Notify members who receive Sponsorship.