Procedures

Development and Outreach

Approved November 15, 2016

 

Charge: Increase and support membership, sponsorships, and partnerships. Support marketing strategies that have been approved by the Board.

Optimal number of members: 10-12

Responsibilities: Make recommendations to the board regarding membership, sponsorships and partnerships

Goals: Increase Membership. Maintain Healthy Corporate Partnerships in Conjunction with Executive Director, Sponsor Events that align with MassCUE Goals and Mission.

Sub Committees: 

Memberships

  • Abide by the Membership Policy.
  • Brainstorm and Implement Ideas to Increase Membership.
  • Make recommendations to the Board to improve membership and membership benefits.
  • Promote and encourage more active participation by members in MassCUE events
  • Purchase visuals and take-aways to promote member benefits.

Partnerships & Affiliations

Sponsorships

  • Abide by the Board Sponsorship Procedures
  • Promote Sponsorship Opportunities
  • Review Sponsorship Applications
  • Complete Rubric for Sponsorship Applicants
  • Make Recommendations to the Board for Sponsorship Activities
  • Communicate to Members who are awarded Sponsorship Funds
  • Remind Members of Sponsored Events of their responsibility to report out to Com Com

Annotated Timeline for DOC: (date, action, responsibility)

August-July Ongoing:

  • Review Partnerships, make recommendations to Board When a vacancy occurs find a new Corporate Partner(Partnerships)
  • Review potential group buy opportunities, make recommendations to the board(Partnerships)

August:

  • Reminder email regarding pictures/write-up to be sent to Communications Committee for publication in OnCUE(Sponsorships)
  • Prepare materials for table at fall conference.(Membership)
  • Prepare signup sheet for CUE Central for Fall Conference.(Membership)

September:

  • Update Sponsorships via website & social media(Sponsorships)
  • Request Board members and DOC members to select times to cover CUE Central. (Membership)

October:

  • Promote Sponsorship Opportunities at CUE Table at Fall Conference(Sponsorship)
  • Send Reminder emails to all who volunteered to work CUE Central. Facilitate Member Benefits table at MassCUE Fall Conference.(Membership)

November:

  • Review Sponsorship Procedures(Sponsorship)
  • Review the Procedures for possible edits/revisions.(General)

January:

  • Promote Website/Social Media for Promotion of Sponsorship Opportunities(Sponsorships)

February:

  • Prepare materials for table at MassCUE Leadership Conference.(Membership)

March:

  • Facilitate Member Benefits table at MassCUE Leadership Conference.(Membership)
  • Prepare budget for the following year.(General)

April:

  • Brainstorm activity to encourage members to attend the Annual General Meeting.(Membership)
  • Notification of the Masscue Sponsorships will be sent out in April for the following fiscal year(July to July)(Sponsorships)

May:

  • Seek membership input, analyze results, make recommendations to Board.(Membership)

May 15th -June 15th:

  • Review and Score Sponsorship Applications.
    (Accept rolling applications after May 15th but must stay within budgeted amount)
    (Ongoing reviewing of applications)(Sponsorships)

June:

  • Facilitate member activity at Annual General Meeting.(Membership)

June 15th-July 1st:

  • Notify members who receive Sponsorship.(Sponsorships)

Annotated Timelines broken down by Sub-Committees:

Annotated Timeline for General Procedures:

  • November: Review the Procedures for possible edits/revisions.
  • March: Prepare budget for the following year.

Annotated Timeline for Membership Procedures: (date, action, responsibility)

  • August: Prepare materials for table at fall conference.
    Prepare signup sheet for CUE Central for Fall Conference.
  • September: Request Board members and DOC members to select times to cover CUE Central.
  • October: Send Reminder emails to all who volunteered to work CUE Central. Facilitate Member Benefits table at MassCUE Fall Conference.
  • February Prepare materials for table at MassCUE Leadership Conference.
  • March: Facilitate Member Benefits table at MassCUE Leadership Conference.
  • April: Brainstorm activity to encourage members to attend the Annual General Meeting.
  • May: Seek membership input, analyze results, make recommendations to Board.
  • June: Facilitate member activity at Annual General Meeting.

Annotated Timeline for Partnership and Affiliation Procedures: (date, action, responsibility)

  • August-July Ongoing: Review Partnerships, make recommendations to Board When a vacancy occurs find a new Corporate Partner
  • August-July Ongoing: Review potential group buy opportunities, make recommendations to the board.
  • When?: Research, vet and recommend affiliations to our MassCUE President and Executive Director in accordance with the Affiliations Policy..

Annotated Timeline for Sponsorship Procedures:

  • August: Reminder email regarding pictures/write-up to be sent to Communications Committee for publication in OnCUE
  • September: Update Sponsorships via website & social media
  • October: Promote Sponsorship Opportunities at CUE Table at Fall Conference
  • November: Review Sponsorship Procedures
  • January:Promote Website/Social Media for Promotion of Sponsorship Opportunities
  • April: Notification of the Masscue Sponsorships will be sent out in April for the following fiscal year(July to July)
  • May 15th -June 15th: Review and Score Sponsorship Applications.
    (Accept rolling applications after May 15th but must stay within budgeted amount)
    (Ongoing reviewing of applications)
  • June 15th-July 1st Notify members who receive Sponsorship.
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